Privacy Notice

This website www.ohly.com (the “Website”) is owned and operated by Ohly GmbH, a limited company registered in Germany under company number HRB 67571 with its registered office at Wandsbeker Zollstraße 59, 22041, Hamburg, Germany (Local Court (Amtsgericht) of Hamburg) (referred to throughout these terms as the “Company”, “we”, “us” or “our”).  

This privacy notice tells you about the information we collect about you when you visit our Website or otherwise provide us with information.

It also tells you how you can exercise Your Rights (including the right to object to some of the data handling we carry out). More information about your rights and how you can exercise them is set out in the “Your Rights” section below.

Site traffic data and information about your computer

How do we use this data?

When you browse our Website, we use cookies to collect:

• Information about your use of our Website for analytics purposes – we collect standard internet log information and details of visitor behaviour patterns.
  • We use this information to record visitor numbers, their use of different areas of the Website and any useful features or links. 
  • We use third parties as described in our cookie preference centre to collect this information. 
• Information about your computer; this includes your IP address, operating system and browser type.
  • We use this information to help maintain the security of our Website and to identify trends so that we can improve its performance.
  • We also use this information to customise the Website according to your interests and to ensure the Website’s content is presented as effectively as possible for you and to enable you to participate in interactive features of the Website, when you choose to do so.

We collect the above information for the purposes of our legitimate interests in maintaining and managing our Website and ensuring its security and, where required, we will collect your consent for our use of cookies.

For more information about how we use cookies on our Website, see our Cookies Policy.

How long do we keep this information for?

We will only keep information about your visit to our Website for as long as is necessary for the purposes we’ve mentioned. 

Who do we share this information with?

We share information about visitors to our Website with service providers who help us administer and manage the Website.

Where do we transfer this information to?

We may transfer personal data to countries other than the country in which the data was originally collected (for example, outside the EEA). We will ensure an adequate level of protection is afforded to your personal data when transferring your data.

If you require further information about these safeguards, please contact us.

Information you send us

How do we use this data?

You do not have to supply us directly with any information when you use our Website. If you choose to use our ‘Contact Us’ feature or otherwise get in touch with us, we will use the information you send us for the purpose of responding to your enquiry, e.g. to answer your questions or make an appointment you requested at a trade fair in which we participate. We may also store information on which product related information you downloaded via the secured part of our Website.

When we use your personal data for those purposes, we do so because it is necessary for the performance of our contract with you or for our legitimate business interest in communicating with you in accordance with your wishes and expectations. We will also use this data for the purpose of our legitimate interests in accessing appropriate professional advice and in order to ensure we comply with legal obligations to which our business is subject.

For more information about how we use information you send us for recruitment purposes see our section on recruitment.

How long do we keep this information for?

We will keep your information for as long as is necessary in order to manage your query. We may need to retain a record of our communications for up to 6 years (for example where we need to obtain legal advice in order to respond to a complaint).

We will also store information about your download history of product related information via the secured part of our Website for the statutory limitation period.

Who do we share this information with?

We will share your data with our group companies, service providers and our professional advisers if this is necessary in order to resolve a query or complaint.

We also share information with our suppliers and service providers where this is necessary to manage “Sample Request” queries.

We may also share your information with third parties such as where:

• we have your permission;
• we are required or permitted to do so by law;
• this is necessary so that we can enforce our terms of use, rights or property or the rights or property of any third party; or
• this is necessary in connection with the sale of our business or its assets (in which case your details will be disclosed to our advisers and any prospective purchaser’s advisers and will be passed to the new owners).

Where do we transfer this information to?

We may transfer personal information to countries other than the country in which the data was originally collected (for example, outside the EEA). We will ensure an adequate level of protection is afforded to your personal information when transferring your data.

If you require further information about these safeguards, please contact us.

Recruitment

How do we use this data?

We use your information for the following purposes:

• finding appropriate candidates to fill our job openings;
• considering your application and assessing your suitability for open roles;
• communicating with you in relation to the recruitment process;
• conducting eligibility and pre-employment background checks (where local law requires and/or permits this); and
• for equal opportunities purposes, including for aggregated and anonymised reporting. We use your data for the purpose of our legitimate interests in managing our recruitment process and so that we can take steps at your request prior to entering into a contract. 

Where necessary, we will also use this data for the purpose of our legitimate interests in accessing appropriate professional advice and in order to ensure we comply with legal obligations to which our business is subject.

We may also rely on your consent to collect and use your personal data in certain situations where allowed by local laws. Where we rely on your consent to collect and use such information, you are not obliged to provide your consent and you may choose to subsequently withdraw your consent at any stage once provided.

When you apply for a position with us or submit information in support of your application, we will highlight whether the information we are requesting is essential so that we can progress your application or whether the supply of this information is optional. Optional information includes gender, gender identity, sexual orientation, age brackets, disability, ethnicity and pronouns.

How long do we keep this information for?

We retain information supplied by job applicants for no longer than 6 months following a relevant recruitment decision. 

If your application is successful, relevant information will be used for the purpose of administering your subsequent employment and will be retained and used in accordance with our employee privacy notice (a copy of which will be provided when you take up your employment).

Who do we share this information with?

Where necessary so that we can manage our recruitment process, we will share your information with our group companies, service providers and professional advisers (e.g. recruitment agencies, providers who carry out background checks on our behalf, and if applicable to the role you are applying for, suppliers who run online testing for us).

We will also contact third parties whose details you have supplied so that we can verify information you have supplied in relation to your previous employment and qualifications.

Otherwise we will not share your information with any third party unless:

• we have your permission (for example in order to share your details with another group company for their recruitment purposes);
• we are required or to do so by law;
• this is necessary so that we can enforce our terms of use, rights or property or the rights or property of any third party; or
• this is necessary in connection with the sale of our business or its assets (in which case your details will be disclosed to our advisers and any prospective purchaser’s advisers and will be passed to the new owners).

Where do we transfer this information to?

We may transfer personal data to countries other than the country in which the data was originally collected (for example, outside the EEA). We will ensure an adequate level of protection is afforded to your personal data when transferring your data. 

If you require further information about these safeguards, please contact us.

Information we hold because we have a contract with you

How do we use this data?

Where we have a contract with you (to buy goods or services from you or to sell goods or services to you) we ask for information that we need so that we can discharge our obligations under our contract with you.   We handle this data on the basis it is necessary for the purposes of fulfilling our contractual terms.  We will also use this data for the purpose of our legitimate interests in accessing appropriate professional advice and in order to ensure we comply with legal obligations to which our business is subject.

How long do we keep this information for?

We keep your information for as long as our contract is in force and for a period of 6 years after termination or expiry.

Who do we share this information with?

We will share your data with our group companies, service providers and our professional advisers if this is necessary in order to fulfil our obligations under the contract with you. 

Otherwise we will not share your information with any third party unless:

• we have your permission; 
• we are required to do so by law;
• this is necessary so that we can enforce our terms of use, rights or property or the rights or property of any third party; or
• this is necessary in connection with the sale of our business or its assets (in which case your details will be disclosed to our advisers and any prospective purchaser’s advisers and will be passed to the new owners).

Where do we transfer this information to?

We may transfer personal data to countries other than the country in which the data was originally collected (for example, outside the EEA). We will ensure an adequate level of protection is afforded to your personal data when transferring your data.  

If you require further information about these safeguards, please contact us.

Information you give us when you sign up for our newsletter, download a document, complete a sample request or set up an online account

How do we use this data?

You do not have to supply us directly with your personal data when you use our Website. However, some communications, services and facilities can only be provided if you supply us with relevant details. For example, if you sign up for our newsletter, download a document, complete a sample request, or set up an online account you will be asked to provide us with your contact details. If we ask you to supply us with information that is not strictly necessary in order for us to provide you with the communication, service or facility you are interested in, we will make this clear. This might be because it’s useful to us in helping us learn more about our customers or enhance our products and services.

If you do sign up for our newsletter, download a document, complete a sample request or set up an online account we will use the personal data you provide: 

• to provide you with newsletters and other promotional information that you request from us; 
• to provide you with specific information about our products and services where you request this;
• to provide you with samples where you request this
• to manage your online account;
• to improve our understanding of the needs and interests of our customers and contacts; and
• to notify you about changes to our services and

When we use your personal data for these purposes, we do so for our legitimate interests in managing and administering online accounts and for our legitimate business interests in developing and promoting our goods and services and communicating with you in accordance with your wishes and expectations. You can object to our use of your data for these purposes at any time. For further information about the way we use your data for direct marketing purposes see our direct marketing section.  

We will also use this data for the purpose of our legitimate interests in accessing appropriate professional advice and in order to ensure we comply with legal obligations to which our business is subject. 

How long do we keep this information for?

Information we hold for the purpose of managing your online account or profile is held by us for as long as your account or profile continues to be active. 

Information we hold for direct marketing purposes so that we can send you newsletters and other promotional material is held by us for as long as you continue to be interested in receiving our marketing communications. However you can tell us to stop using your details for marketing purposes at any time by contacting us. 

Who do we share this information with?

We will share your data with our suppliers, service providers and professional advisers.

Otherwise we will not share your information with any third party unless:

• we have your permission; 
• we are required to do so by law;
• this is necessary so that we can enforce our terms of use, rights or property or the rights or property of any third party; or
• this is necessary in connection with the sale of our business or its assets (in which case your details will be disclosed to our advisers and any prospective purchaser’s advisers and will be passed to the new owners).

Where do we transfer this information to?

We may transfer personal data to countries other than the country in which the data was originally collected (for example, outside the EEA). We will ensure an adequate level of protection is afforded to your personal data when transferring your data.  

If you require further information about these safeguards, please contact us.

Social Media

On our Website, we link to our accounts on the following social media platform: LinkedIn.

The link can be identified by the social media buttons at the bottom of the Website marked with the logo of the provider of the respective social media networks.

If you click on this link, you will be leaving our website. We neither have influence on the collected data and data processing operations conducted by the providers, nor are we aware of the full extent of data collection, the purposes or the retention periods.

Information on the purpose and scope of data collection and its processing by the plug-in provider can be found in the respective data protection policies of these providers, where you will also find further information on your rights and options for privacy protection.

LinkedIn Corporation, 2029 Stierlin Court, Mountain View, California 94043, USA: http://www.linkedin.com/legal/privacy-policy.

Direct Marketing

How do we use this data?

We will use contact details you give us to deliver promotional information that you request or that we feel may interest you. We will also use this information to gain insights into the needs and interests of our customer base and to evaluate the effectiveness of our marketing activities.

We will only contact you for marketing purposes by email if you have consented to this.

When we use your data for our direct marketing purposes we do so for our legitimate interests in promoting our business and the goods and services we offer. 

How long do we keep this information for?

We keep information for direct marketing purposes for as long as you continue to be interested in receiving our marketing communications.

You can tell us to stop using your details for marketing purposes by contacting us and can opt out of email marketing at any time by using our unsubscribe feature.

Who do we share this information with?

Where necessary we share this data with our suppliers and service providers.

Otherwise we will not share your information with any third party unless:

• we have your permission;
• we are required to do so by law;
• this is necessary so that we can enforce our terms of use, rights or property or the rights or property of any third party; or
• this is (subject to applicable laws) necessary in connection with the sale of our business or its assets (in which case your details will be disclosed to our advisers and any prospective purchaser’s advisers and will be passed to the new owners).

Where do we transfer this information to?

We may transfer personal data to countries other than the country in which the data was originally collected (for example, outside the EEA). We will ensure an adequate level of protection is afforded to your personal data when transferring your data. 

If you require further information about these safeguards, please contact us.

You can ask us at any time to provide you with a copy of your personal data. In relation to personal data you have supplied to us, and which is held by us for the purpose of entering into a contract between us or on the basis of your consent, you are entitled to ask us for a copy of this information in a structured, commonly used and machine readable format so that you can reuse it or share it with other organisations.

If you think the personal data we hold about you is inaccurate or incomplete, you can ask us to correct it or complete it.

In some circumstances you also have the right to object to our processing of your data and can ask us to restrict our use of your data and to delete it.

If we ask for your consent so that we can use your data for a particular purpose, you are free to withdraw your consent at any time and we will tell you how you can do this.

There are some exceptions to these rights, however. For example, it will not be possible for us to delete your data if we are required by law to keep it or if we hold it in connection with a contract with you. Similarly, access to your data may be refused if making the information available would reveal personal information about another person or if we are legally prevented from disclosing such information.

If you wish to exercise any of these rights you should contact us.

Questions, comments or requests concerning this privacy notice are welcomed and should be addressed to our Data Protection Officer at [email protected].

If you have a concern about the way we handle your personal data you have the right to complain to the Data Protection Authority of Hamburg. You can find details of how to do this on their website at https://www.datenschutz-hamburg.de